By using our Services, you consent to our use of your data under this Privacy Policy.
Introduction
Our Privacy Policy applies to any Member or Visitor to the covered Services.
Our registered users ("Members") and employers ("Customers") share their professional identities, exchange knowledge and professional insights, post and view relevant content, learn and find business and career opportunities. Content on some of our services is available to non-members ("Visitors").
If you reside in the United States, you are entering into the User Agreement with Better Weekdays, Inc., who will be responsible for your personal data provided to, or collected by or for, our Services. If you reside outside the United States, you are entering into the User Agreement with Better Weekdays, Inc., who will be the controller of your personal data provided to, or collected by or for, our Services.
This Privacy applies to MentorSpaces.com, Mentor Spaces branded apps, Mentor Spaces’ Clarity Assessment and other Better Weekdays-related sites, apps, communications and other services that state that they are offered under this Contract ("Services"), including the offsite collection of data for those Services, such as "Mentor Spaces Pulse" plugin. Registered users of our Services are "Members" and unregistered users are "Visitors". This Contract applies to both.
If you use our Services, you consent to this Privacy Policy.
If you use our Services, you consent to the collection, use and sharing of your personal data under this Privacy Policy and agree to the User Agreement. As a Member, this agreement is the Member Terms of Use. As a Customer, this agreement is the Customer Terms of Use. We provide you choices that allow you to opt-out or control how we use and share your data.
If you use our Services after an update to this Privacy Policy, you consent to the changed policy.
If you as a Customer (or "Subscriber") have entered into a Subscription Services Agreement with Mentor Spaces, the Subscription Services Agreement supersedes the User Agreement and no further consent has to be made to the User Agreement referenced in this clause.
We may modify this Privacy Policy, and if we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may close your account by contacting us at support@mentorspaces.com. Your continued use of our Services after we publish or send a notice about our changes to this Privacy Policy means that you are consenting to the updated Privacy Policy.
1. Information We Collect
You provide data to create an account with us.
To create an account you provide data including your name, email address and/or mobile number, and a password. If you choose to take the Clarity Assessment, we may ask you for payment (e.g., credit card) and billing information.
You create your Mentor Spaces profile (a complete profile helps you get the most from our Services).
You have choices about the information on your profile, such as your education, degree program, city or area and endorsements. Profile information helps you to get more from our Services, including helping recruiters and business opportunities find you. It's your choice whether to include sensitive information (such as your resume) on your profile. Please do not post or add personal data to your profile that you would not want to be publicly available. You can choose to keep your profile private from your account.
We collect personal data from you when you provide, upload it to our Services, such as when you fill out a form, respond to a survey, submit a resume and apply for or save jobs or send invitations.
Customers and partners may provide data to us.
We receive personal data about you when you use the services of our customers and partners, such as prospective employers and applicant tracking systems providing us job application data.
We log your visits and use of our Services.
We log usage data when you visit or otherwise use our Services, including our sites, app and platform technology (e.g., our off-site plugins), such as when you view or click on content (e.g., learning video) or ads (on or off our sites and apps), perform a search, install one of our mobile apps, share articles or apply for jobs. We use log-ins, cookies, device information and internet protocol ("IP") addresses to identify you and log your use.
We collect data through cookies and similar technologies.
As further described in our Cookie Policy, we use cookies and similar technologies (e.g., web beacons, pixels, ad tags and device identifiers) to recognize you and/or your device(s) on, off and across different Services and devices. We also allow some others to use cookies as described in our Cookie Policy. You can control cookies through your browser settings and other tools. You can also opt out from our use of cookies and similar technologies that track your behavior on the sites of others for third party advertising. For Visitors, the opt out by emailing support@mentorspaces.com.
We receive data from your devices and networks, including location data.
When you visit or leave our Services (including our plugins or cookies or similar technology on the sites of others), we receive the URL of both the site you came from and the one you go to next. We also get information about your IP address, proxy server, operating system, web browser and add-ons, device identifier and features, and/or ISP or your mobile carrier. If you use our Services from a mobile device, that device will send us data about your location. Most devices allow you to prevent location data from being sent to us and we honor your settings.
If you communicate through our Services, we learn about that.
We collect information about you when you send, receive, or engage with messages in connection with our Services. For example, if you get a message from someone on the platform, we track whether you have acted on it and will send you reminders. We also use automatic scanning technology on messages.
When your employer buys a Subscription Service for you to use at work, they may give us data about you.
An employer (or other person or entity procuring our Services for your use) may provide us information about their employees or contractors who make use of these Services. For example, we will get contact information for "Company Page" administrators and for authorizing users of our Subscription Services, such as our recruiting, sales or learning products.
We get data when you visit sites that include our plugins, ads or cookies or log-in to others’ services with your Mentor Spaces account.
We receive information about your visits and interaction with services provided by others when you log-in or visit others’ services that include our plugins (such as "Mentor Spaces Pulse"), ads, cookies or similar technologies.
We are improving our Services, which means we get new data and create new ways to use data.
Our Services are dynamic and we often introduce new features, which may require the collection of new information. If we collect materially different personal data or materially change how we use your data, we will notify you and may also modify this Privacy Policy.
2. How We Use Your Data
We use your data to provide, support, personalize and develop our Services.
How we use your personal data will depend on which Services you use, how you use those Services and the choices you make in your settings. We use the data that we have about you to provide, support, personalize and make our Services (including ads) more relevant and useful to you and others.
Our Services help find and be found for work and business opportunities, get advice, market your employer brand and be more productive in the job search or recruiting process.
We use your data to authenticate you and authorize access to our Services.
Our Services allow people to communicate with each other such as recruiters and job seekers.
We will use data about you (such as profiles you have viewed or data provided) to suggest companies and candidates and enable you to invite others to become use Mentor Spaces. It is your choice whether to invite someone to our Services. We will send invitation reminders to the person you invited.
Visitors have choices about how we use their data.
Our Services allow you to post and stay informed about company news, events and advice regarding professional topics you care about. Our Services also allow you to improve your professional soft skills. We use the information about you to recommend relevant content across our Services, suggest skills you may have and skills that you might need to pursue your next opportunity. So, if you let us know that you are interested in a new skill, we will use this information to personalize content in your feed, or view related learning content to help you towards that new skill. We use your content, activity and other data to provide notices to your employers and others. For example, subject to your settings, we may notify others that you have updated your profile or took an action.
Our Services allow you to explore careers, evaluate educational opportunities, and seek out, and be found for, career opportunities. Your profile can be found by those looking to hire (for a job or a project) or be hired by you. We will use your data to recommend jobs, show you and others who work at a company, in an industry, function or location or have certain skills. You can signal that you are interested in applying to jobs and share information with job recruiters. We may use your profile and activity to recommend jobs to you and you to recruiters.
Our Full-Service Subscription allow paying employers to search for and contact Members through our Services, such as searching for and contacting job candidates, manage talent and promote content through social media.
We sell Full-Service Subscription that provide our customers customized-search functionality and tools (including messaging and activity alerts) as part of our talent, marketing and sales solutions. These subscribers can export limited information from your profile, such as name, headline, school, degree program, graduation year, GPA, and general location preferences (i.e. Chicago, IL), in order to manage talent, unless you make your profile private. We do not provide contact information to these subscribers as part of these Full-Service Subscription without your consent. A Full-Service Subscription subscriber can store information he/she has about you in our Full-Service Subscription, such as a resume or contact information. The data provided about you by these subscribers is subject to the policies of those subscribers.
We contact you and enable communications between Members and Customers. We offer settings to control what and how often you receive some types of messages.
We will contact you through email, messages to your Mentor Spaces inbox, and other ways through our Services, including text messages and push notifications. We will send you messages about the availability of our Services, security, or other service-related issues. We also send messages about how to use the Services, network updates, reminders, job suggestions and promotional messages from us and our partners. You may change your communication preferences at any time. Please be aware that you cannot opt out of receiving service messages from us, including security and legal notices.
We also enable communications between you and others through our Services, including for example messages between job seekers and employers.
We serve you tailored ads both on and off of our Services. We offer you choices to opt out of interest based ads, but you cannot opt out of seeing generic ads.
We target (and measure the performance of) ads to Members, Visitors and others both on and off of our Services through a variety of ad networks and exchanges, using the following data, whether separately or combined:
We will show you ads called sponsored content which look like similar non-sponsored content, except that they are labeled ads or sponsored. If you take an action (such as like, comment or share) on these ads, your action is associated with your name and viewable by others, including the ad provider.
We do not share your personal data with any third-party advertisers or (other than hashed or device identifiers, to the extent they are personal data in some countries) ad networks for their advertising without your separate permission. However, if you click on an ad, the ad poster will know you visited the page that you clicked on. Also, advertising partners can associate personal data collected by the advertiser directly from you with our cookies and similar technologies. In such instances, we seek to contractually require such advertisers to obtain your explicit, opt-in consent before doing so.
We promote our Services to you and others.
We use data and content about Members and Customers for invitations and communications promoting membership and user growth, engagement and our Services.
We develop our Services and conduct research.
We use data, including public feedback, to conduct research and development for the further development of our Services in order to provide you and others with a better, more intuitive and personalized experience, drive growth and engagement on our Services, and help connect people to economic opportunity.
We seek to create economic opportunity for members of the global workforce and to help them be more productive and successful. We use the data available to us to research social, economic and workplace trends such as jobs availability and skills needed for these jobs and policies that help bridge the gap in various industries and geographic areas. In some cases, we work with trusted third parties to perform this research, under controls that are designed to protect your privacy. We publish or allow others to publish economic insights, presented as aggregated data rather than personal data.
Polls and surveys are conducted by us and others through our Services. You are not obligated to respond to polls or surveys and you have choices about the information you provide.
We use data to help you and fix problems.
We use the data (which can include your communications) needed to investigate, respond to and resolve complaints and Service issues (e.g., bugs).
Your obtained data via the Google Authentication, Outlook, and Microsoft 365 for Restricted Scopes complies with the requirements:
These prohibitions apply to the raw data obtained from Restricted Scopes and data aggregated, anonymized, or derived from them. We ensure that your employees, agents, contractors, and successors comply with the API Services of Google and Microsoft.
We use data to generate aggregate insights.
We use your information to produce aggregate insights that do not identify you. For example we may use your data to generate statistics about our users, their profession or industry, the number of ad impressions served or clicked on, or the demographic distribution of visitors to a site.
We use data for security, fraud prevention and investigations.
We use your data (including your communications) if we think it's necessary for security purposes or to investigate possible fraud or other violations of our Member and Customer Agreement or this Privacy Policy and/or attempts to harm our Members, Customers or Visitors.
3. How We Share Information
Any information you include on your candidate or company profile and any content you post on our Services will be seen by others.
Your candidate or company profile is visible to all Members and Customers of our Services unless private setting is selected from settings.
Our Services allow viewing and sharing information including through articles, follows and likes.
Your employer can see how you use Services they provided for your work (e.g. as a recruiter) and related information. We will not show them your job searches or personal messages.
Employers have access to enterprise Services such as Mentor Spaces Employer Branding and Recruiting platform. Companies can access online products like Clarity Assessment for their employees. employer can review and manage your use of such enterprise Services.
Regulated Members and Customer may need to store communications outside of our Service.
Some users need, for legal or professional compliance, to archive their communications, and will use services of others to provide these archival services. We enable such archiving outside of our Services.
You may link your account with others' services so that they can look up your contacts' profiles or post your shares on such platforms.
Subject to your preference, other services may look-up your profile.
When you opt to link your account with other services, personal data will become available to them. The sharing and use of that personal data will be described in, or linked to, a consent screen when you opt to link the accounts. For example, you may link your Twitter or Facebook account to share content from our Services into these other services.
Excerpts from your profile will appear on the services of others (e.g., search engine results and mail). "Old" profile information remains on these services until they update their data cache with changes you made to your profile.
We share your data across our different Services and Better Weekdays entities.
We will share your personal data with our affiliates to provide and develop our Services. We combine information internally across the different Services covered by this Privacy Policy. For example, Clarity Assessment will recommend better content to you based on your Mentor Spaces profile or the articles you view, and Mentor Spaces could personalize your feed or job recommendations based on your history, because we are able to identify you across different Services using cookies or similar technologies.
We may use others to help us with our Services.
We use others to help us provide our Services (e.g., maintenance, analysis, audit, payments, fraud detection, marketing and development). They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated to not to disclose or use it for other purposes.
We may need to share your data when we believe it's required by law or to protect your and our rights and security.
It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you, (3) investigate and defend ourselves against any third-party claims or allegations, (4) protect the security or integrity of our Service (such as by sharing with companies facing similar threats); or (5) exercise or protect the rights and safety of Mentor Spaces, our Members, Customers, personnel, or others. We attempt to notify Members and Customers about legal demands for their personal data when appropriate in our judgment, unless prohibited by law or court order or when the request is an emergency. We may dispute such demands when we believe, in our discretion, that the requests are overbroad, vague or lack proper authority, but we do not promise to challenge every demand.
We may share your data when our business is sold to others, but it must continue to be used in accordance with this Privacy Policy.
We can also share your personal data as part of a sale, merger or change in control, or in preparation for any of these events. Any other entity which buys us or part of our business will have the right to continue to use your data, but only in the manner set out in this Privacy Policy unless you agree otherwise.
4. Your Choices & Obligations
We keep most of your personal data for as long as your account is open.
We retain the personal data you provide while your account is in existence or as needed to provide you Services. Even if you only use our Services when looking for a new job every few years, we will retain your information and keep your profile open until you decide to close your account. In some cases we choose to retain certain information (e.g., visits to sites carrying Mentor Spaces plugins without clicking on the plugin) in a depersonalized or aggregated form.
You can access or delete your personal data. You have many choices about how your data is collected, used and shared.
We keep some of your data even after you close your account.
If you choose to close your Mentor Spaces account, your personal data will generally stop being visible to others on our Services within 24 hours. We generally delete closed account information within 30 days of account closure, except as noted below.
We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our User Agreement, or fulfill your request to "unsubscribe" from further messages from us. We will retain de-personalized information after your account has been closed.
Information you have shared with others will remain visible after you closed your account or deleted the information from your own profile or mailbox, and we do not control data that other Members copied out of our Services. Groups content associated with closed accounts will show an unknown user as the source. Company profiles and Member profiles may continue to be displayed in the services of others (e.g., search engine results) until they refresh their cache.
5. Other Important Information
We monitor for and try to prevent security breaches. Please use the security features available through our Services.
We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Our statements regarding direct marketing and "do not track" signals.
We currently do not share personal data with third parties for their direct marketing purposes without your permission.
You can contact us or use other options to resolve any complaints.
